Enrolment & Induction
Welcome to the IMB!
When you first arrive (in Australia, Brisbane, or at UQ) it's a good idea to phone your Principal Advisor and let them know that you are here, and are ready and keen to get started. This is also the time to remind them which day you will be coming to IMB to enrol (see below).
When you first arrive at IMB you will need to sign in at the reception desk on Level 2. Please note that IMB is a swipe card secure facility, and for the first day or so you will be restricted to visitor level access. Once registered, reception will call either your Principal Advisor or the IMB PG Office (your choice), and they will collect you. On your first day, either before or after meeting with your Principal Advisor, you MUST go to the IMB PG Office (Level 4) to start the enrolment and induction process.
IMB PG Office staff will help you enrol (they will know which forms have to be filled in, how, by who, and where and when they need to be sent).
IMPORTANT - when accepting your Unconditional offer from the UQ Graduate School, you agreed to an enrolment date that is binding. You MUST arrive at IMB and enrol on that date, or the offer (including any scholarships) may be rescinded. This is particularly important for international students where each visa is conditional on the holder being enrolled by an agreed date. There may be very good reasons for delaying your enrolment, but you do not have the authority to unilaterally make this change. If there is any possibility that you will arrive and enrol on a date later than that specified you MUST advise UQ in writing, in advance, and MUST receive written approval from UQ to change the enrolment date. It is very difficult to request this approval in retrospect. Always keep the IMB PG Office informed, so they can assist.
The enrolment date is critical for other reasons. If you are in receipt of a fee relief scholarship, this will cover a fixed number of (12) research quarters, with the first being that containing your enrolment date. The enrolment date also triggers the start of the RTS (a count of the number of months of full time postgraduate enrolment per candidate). The RTS is used for many purposes. Milestones are due at RTS 12, 24 and 36. If you have not completed and submitted your thesis by RTS 36, you will need to apply for a 6 month extension (which may or may not be granted). Any extension requests beyond RTS 42 are limited to 3 months. Most UQ scholarships cut out at RTS 36, with the option to apply for a single 6 month extension. Be aware that the UQ Graduate School is reluctant to grant extensions beyond RTS 48. To help keep track, IMB provides candidates with access to an online system (Pebbles Junior) that automatically calculates and monitors your RTS, and other important metrics relating to your candidature. Your username and password for accessing Pebbles Junior is the same as your IMB computer login (LDAP) - see below.
Once the enrolment (RTS) clock starts, the game is on! Be sure that you are at the starting line when the gun is fired.
If candidates have been awarded a UQ administered scholarship (ie APA, IPRS) they will receive the following from the UQ Graduate School:
- Certificate as to Date of Commencement
- Stipend Claim Form
- Method of Stipend Payment Form
Candidates should submit completed forms to the IMB PG Office for action.
If candidates have been awarded a scholarship from a non-UQ administered funding body (ie Rotary) they MUST liaise directly with IMB Finance and IMB Human Resources.
If candidates have been awarded a scholarship from their Principal Advisor, or an IMB Postgraduate Award, they MUST complete and submit the following to the IMB PG Office:
- Commencement of Duty
- Method of Stipend Payment
- Scholarship Taxation Exemption Authority
IMB PG Office staff will explain (and answer questions on) all aspects of the IMB postgraduate program, including working with the Principal Advisor, Associate Advisor(s), Advisory Team and Candidature Committee, and the significance of Milestones etc....
and will notify candidates of the date and time for the next (weekly) IMB Safety Induction seminar.
All candidates MUST attend the first available IMB Safety Induction seminar, and MUST complete and sign agreements relating to:
- Intellectual property
- Information Technology
- Environmental Sustainability
- Floor Induction
- Online General Safety induction
After completing the IMB Induction, candidates will be assigned an:
- IMB email account
- IMB computer login (LDAP)
- IMB swipe card access (coded to the UQ Student card - see below)
After 24 hours from the time of enrolment candidates:
- can obtain a UQ Student ID card from the UniCard Centre located in Prentice Building.
- will be issued with a UQ student email account.
Note: As each candidate will have both a UQ and an IMB email accounts, they should consider directing the UQ address to their IMB account. The UQ Graduate School will use the UQ account, whereas IMB prefers the IMB account. Either way, managing two separate email accounts is problematic. If you need help setting up your accounts just as the IMB PG Office.